We've all heard of the "January Thaw," which those of us in the Northeast look forward to each year (though, so far, we're still seeing single-digit lows here in New England). But there's also a ""January Panic." That's when seniors learn that critical components of their applications have not arrived in admission offices even though deadlines have passed.
Much of this panic is caused by the colleges themselves. It can sometimes take weeks for all materials to be properly filed and documented, yet students and school counselors may be notified nonetheless that application pieces are missing, but without being advised that everything has not yet been entered in the school's tracking system.
So, if you find out that your application materials aren't where they're supposed to be, try not to panic, but do spring into action:
Although application deadlines may now be behind you, you will not be penalized for late materials that went missing, as long as you respond promptly. And, remember, it is up to YOU to make sure that your applications are complete. Some colleges make this easy by providing PIN-protected tracking options on their Web sites or by sending confirmations through the mail or via e-mail. But, in many cases, it's best to bite the bullet and telephone the admission offices, if you haven't already heard that all is well. So, yes, I'm afraid you should call all of your other schools to see if your counselor reference arrived.
Also in your case, since your counselor has already offered to send another reference to your top-choice college, you might as well accept her offer, even though there's a good chance that the college in question will find it eventually. Put her on alert to re-submit it to your other schools, too, if you find out that it's also missing elsewhere. Sure, it's likely that all of these schools may end up with two identical references, but---assuming that it's a glowing one---that might actually work in your favor. ;)
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